brittlebooks

2008-06-20

email.hidden@example.com (cathy) — Fri, 20 Jun 2008 16:19:09 +0000

cathy edited 2008-06-20

2008 06 20 Minutes:
Attending - Vernon, Cathy, Laurie, Matt
Updates2a. Updates - Workflow F, volume 2; Michele told Cathy that if exact copy is found and approved by selector, then it should be okay to pitch the book.
We will need to develop a policy for how this exactly works and see about other concerns and getting it approved.
Other instances occur when selector says to withdraw and preservation checks and only two libraries in the country have it. Preservation already checks for other holdings as a caution.

Schedule_Agendas_Minutes

email.hidden@example.com (cathy) — Fri, 20 Jun 2008 13:42:49 +0000

cathy edited Schedule_Agendas_Minutes

gendas:
Minutes: (order is Vernon, Matt, Nancy and Laurie)Agendas:
Minutes:
2007_09-21.doc
2007_10_05.doc

2008-06-20

email.hidden@example.com (laurie) — Fri, 20 Jun 2008 11:35:04 +0000

laurie edited 2008-06-20

Brittle list-serve, University of Kansas, can ask others if it works for them and send them the book.
LibGuides will probably be used for BB documentation and maybe it also for workflow or maybe something else
Workflow C is the next one to cover, and it's print on demand:
Add a link to the catalog to "request print" for books in copyright
After clicking, patron gets an email saying it will take 2 weeks; Preservation gets notified
Delonda takes copy to DLC and scans,
Scan goes into the Dark
Printed and bound by the printer
Goes to patron who requested it
New version is re-cataloged.
Cathy has pricing sheet from the bindery
Agenda 2D: 5,000 replacement funds for next year, we will allocate it for replacement books:
No brittle copies
No film unless no other options or unless someone asks for film
In purchasing new copies, Paul may need to re-check with selectors to see about other copies.
We'll spend the money to meet some of the many replacement needs

2008-06-20

email.hidden@example.com (laurie) — Fri, 20 Jun 2008 11:09:53 +0000

laurie edited 2008-06-20

Do we want to go further with this? Maybe only for certain sources (OpenLibrary) books or only for certain groups (SUS)?
Brittle list-serve, University of Kansas, can ask others if it works for them and send them the book.
LibGuides will probably be used for BB documentation and maybe it also for workflow or maybe something else
Notes for Online Copy Found, Policy on Withdraws
If an exact online copy is found and approved by the selector as a replacement, then the book can be thrown out rather than being given to ALF to hold. Before any books can be withdrawn and thrown out, however, Preservation will search for other physical holdings. The book will be thrown out if fewer than 5 other institutions in the USA have the book.

2008-06-20

email.hidden@example.com (laurie) — Fri, 20 Jun 2008 10:58:59 +0000

laurie edited 2008-06-20

Updates - Workflow F, volume 2; Michele told Cathy that if exact copy is found and approved by selector, then it should be okay to pitch the book.
We will need to develop a policy for how this exactly works and see about other concerns and getting it approved.
Other instances occur when selector says to withdraw and preservation checks and only two libraries in the country have it. Preservation already checks for other holdings as a caution.
Develop other policy that:
If less than 5 other institutions have the book in their holdings in the US, then BB saves the book and sends it to ALF for ILL and other uses.
The book goes into the BB collection in ALF so it's ready for the shared storage facility and so that it doesn't endure any damage.
Matt - if all MARC 583's lined up, then it would be easier to de-dupe and to organize once the share storage facility is built.
MARC 583 is for logging preservation decisions. Right now, this is a fairly open ended entry, but if everyone is using it

2008-06-20

email.hidden@example.com (laurie) — Fri, 20 Jun 2008 10:45:59 +0000

laurie edited 2008-06-20

Minutes:
Vernon,2008 06 20 Minutes:
Attending - Vernon, Cathy, Laurie Laurie, Matt
Updates - Workflow F, volume 2; Michele told Cathy that if exact copy is found and approved by selector, then it should be okay to pitch the book.
We will need to develop a policy for how this exactly works and see about other concerns and getting it approved.

Schedule_Agendas_Minutes

email.hidden@example.com (laurie) — Fri, 20 Jun 2008 10:38:43 +0000

laurie edited Schedule_Agendas_Minutes

Schedule_Agendas_Minutes

email.hidden@example.com (laurie) — Fri, 20 Jun 2008 10:38:21 +0000

laurie edited Schedule_Agendas_Minutes

Agendas:gendas:
Minutes: (order is Vernon, Matt, Nancy and Laurie)
2007_09-21.doc
2007_10_05.doc
2008_02_15a.doc
2008_02_29a.doc
workflow Digital
Digital surrogates work flow.doc Re
Re google books API.txt (email from Jason Fleming)
2008_05_23a.docDigital URL's.xls
Visio file and Jpg file for process of finding and adding links to the catalog; and ARL Stats faq
2008_06_06a2.doc
2008_06_20a.doc
Minutes: (order is Vernon, Matt, Nancy and Laurie)
20070921.doc
20071005.doc
2008 05 09.doc
2008.05.23.doc
20052008 06 06 06
2008-06-20
MINUTES 14 December 2007
Meeting began 11:00 am and finished 12:00 pm in Library East conference room.

2008-06-20

email.hidden@example.com (laurie) — Fri, 20 Jun 2008 10:34:12 +0000

laurie added 2008-06-20

Minutes:

Vernon, Cathy, Laurie

Schedule_Agendas_Minutes

email.hidden@example.com (cathy) — Wed, 18 Jun 2008 10:35:22 +0000

cathy edited Schedule_Agendas_Minutes

Visio file and Jpg file for process of finding and adding links to the catalog; and ARL Stats faq
2008_06_06a2.doc
2008_06_20a.doc
Minutes: (order is Vernon, Matt, Nancy and Laurie)
20070921.doc

Later workflows

email.hidden@example.com (cathy) — Tue, 10 Jun 2008 08:48:26 +0000

cathy edited Later workflows

Selector prefers a digital replacement first
workflowF.pdf is the first draft of Workflow F (posted 5/29) Thanks to Laurie for starting it!!
workflowF2.pdf is the second draft of Workflow F. (Posted 6/10)
OTHER Workflows listed here
Workflow G = 'trusted' digital replacement investigation

2005 06 06

no.email.given@example.com (Laurie N. Taylor) — Fri, 06 Jun 2008 11:27:50 +0000

Laurie N. Taylor edited 2005 06 06

In charge, our materials should be section 108 compliant, but that isn't law yet, so we do need a plan for it. We do need a section on copyright, with a clause "Once Section 108 becomes law, these guidelines will be revised accordingly."
The documentation for Brittle Books may be in LibGuides, what is needed? Copyright tab for LibGuides will be done by Nancy. Other tabs?
Clarification on reasonable replacement search-- can we print me now even if another reasonable replacement is available.
When is it appropriate to scan?
Based on selector priority? Yes (part 1)
Part 2, is priority within that pile is based on circulation within that pile and then integrated within other priorities for the libraries for digitization.
Other options, volunteer time, selector interns, funding?

2005 06 06

no.email.given@example.com (Laurie N. Taylor) — Fri, 06 Jun 2008 11:13:23 +0000

Laurie N. Taylor edited 2005 06 06

Becomes
If you approve this version, Cataloging and Metadata staff will add the MARC record for the digital title into Aleph and add the link out tothe online source. They will note in Aleph that the title is at another digital repository and is not a UF produced digital object. At the end of the process, we will send brittle book itself toALFin a protective sleeve for preservation purposes.If the digital title we found is not a close enough match, please let me know. Of course, if you need to come by and review the physical title, please drop into Preservation at any time.
Check workflows and approve
Reorg and other changes will impact the "Then what" green boxes.
How often should Delonda search? Cathy, maybe once a year? Laurie, maybe every 2 weeks for stuff out of copyright? Somewhere in between?
Books only go to ALF once done with (we have a print me button or online or both)?
In charge, our materials should be section 108 compliant, but that isn't law yet, so we do need a

2005 06 06

no.email.given@example.com (Laurie N. Taylor) — Fri, 06 Jun 2008 10:57:44 +0000

Laurie N. Taylor edited 2005 06 06

SITUATION 1: If the digital title is close enough to suffice as a replacement (in terms of intellectual content or other criteria), please let me know both that the digital version will suffice and how it matches (intellectual content and/or other reasons).
If you approve this version, Cataloging and Metadata staff will add the MARC record for the digital title into Aleph and add the link out tothe online source. They will note in Aleph that the title is at another digital repository and is not a UF produced digital object. At the end of the process, we will send brittle book itself toALFin a protective sleeve for preservation purposes.
time.
Of Of course, if you need to come by and review the physical title, please drop into Preservation at any time.
Becomes
preservation purposes.
If purposes.If the digital title we found is not a close enough match, please let me know. Of course, if you need to come by and review the physical title, please drop

2005 06 06

no.email.given@example.com (Laurie N. Taylor) — Fri, 06 Jun 2008 10:56:17 +0000

Laurie N. Taylor edited 2005 06 06

2005 06 06

no.email.given@example.com (Laurie N. Taylor) — Fri, 06 Jun 2008 10:56:06 +0000

Laurie N. Taylor edited 2005 06 06

|a Digital replacement |c 20080129 |h Wisnieski
Other sample is: "A History of the Presidency": http://uf.catalog.fcla.edu/uf.jsp?Ntt=UF000862593&Ntk=Number&Nty=1&N=20&I=0&V=D
583
|x Digital replacement vol. 1 20080201 P. Malanchuk
Adding the link was approved by cataloging, need to confirm approval of notes but that should be fine since notes are always good.
For paper or digital first, during this tough financial times, we'll add all links to the catalog when available and then try to buy print when we can. John Van Hook is also doing the online replacement search and using Google docs to get records to Preservation and Cataloging.
Close emails from Delonda
SITUATION 1: If the digital title is close enough to suffice as a replacement (in terms of intellectual content or other criteria), please let me know both that the digital version will suffice and how it matches (intellectual content and/or other reasons).
If you approve this version,

2005 06 06

no.email.given@example.com (Laurie N. Taylor) — Fri, 06 Jun 2008 10:49:54 +0000

Laurie N. Taylor edited 2005 06 06

Last minutes approved
Cataloging fields for putting brittle notes in catalog record, adding notes to 583 field, do we want to add cataloger name to the field? Probably just the name of the selector and the reason.
be: " http://books.google.com/books?id=pO5CAAAAIAAJ "http://books.google.com/books?id=pO5CAAAAIAAJ Title from Google Books. Details page with link to full item."
Sample record: http://uf.catalog.fcla.edu/uf.jsp?Ntt=UF000607992&Ntk=Number&Nty=1&N=20&I=0&V=D with subfields:
583
Other sample is: "A History of the Presidency": http://uf.catalog.fcla.edu/uf.jsp?Ntt=UF000862593&Ntk=Number&Nty=1&N=20&I=0&V=D
Adding the link was approved by cataloging, need to confirm approval of notes but that should be fine since notes are always good.
For paper or digital first, during this tough financial times, we'll add all links to the catalog when available and then try to buy print when we can. John Van

2005 06 06

no.email.given@example.com (Laurie N. Taylor) — Fri, 06 Jun 2008 10:46:29 +0000

Laurie N. Taylor edited 2005 06 06

Last minutes approved
Cataloging fields for putting brittle notes in catalog record, adding notes to 583 field, do we want to add cataloger name to the field? Probably just the name of the selector and the reason.
Sample record for Football Days discussed, link text will be: " http://books.google.com/books?id=pO5CAAAAIAAJ Title from Google Books. Details page with link to full item."
Sample record: http://uf.catalog.fcla.edu/uf.jsp?Ntt=UF000607992&Ntk=Number&Nty=1&N=20&I=0&V=D with subfields:
583
|a Digital replacement |c 20080129 |h Wisnieski
Other sample is: "A History of the Presidency": http://uf.catalog.fcla.edu/uf.jsp?Ntt=UF000862593&Ntk=Number&Nty=1&N=20&I=0&V=D
Adding the link was approved by cataloging, need to confirm approval of notes but that should be fine since notes are always good.

2005 06 06

no.email.given@example.com (Laurie N. Taylor) — Fri, 06 Jun 2008 10:38:04 +0000

Laurie N. Taylor added 2005 06 06

2008 06 06 meeting

Last minutes approved

Cataloging fields for putting brittle notes in catalog record, adding notes to 583 field, do we want to add cataloger name to the field? Probably just the name of the selector and the reason.

Schedule_Agendas_Minutes

no.email.given@example.com (Laurie N. Taylor) — Fri, 06 Jun 2008 10:36:38 +0000

Laurie N. Taylor edited Schedule_Agendas_Minutes

2008 05 09.doc
2008.05.23.doc
2005 06 06
MINUTES 14 December 2007
Meeting began 11:00 am and finished 12:00 pm in Library East conference room.