Brittle Books: new incoming
Items identified during circulation as needing conservation or as brittle books.  Other methods of identifying these items can also be carried out.
Items are referred to the appropriate selector. (Question: how is this accomplished?)

Selector decides if the item is to be: (question: does copyright work take place during this step?)

Returned to shelf Sent to preservation for conservation Sent to preservation as a brittle book
Process Complete (question: what happens when book turns up in process again?) If sent to preservation as brittle book, John Freund will make final decision on whether it is a brittle book (if not the item will go back to the selector for further consideration). If it is a brittle book the selector's decision should be carried out. If sent to preservation as brittle book, John Freund will make final decision on whether it is a brittle book (if not the item will go back to the selector for further consideration). If it is a brittle book the selector's decision should be carried out.
  Book repaired, then returned to shelf?

Before sending a brittle book to preservation, selector must decide what to do with the book.

 

Options are:

Withdraw: only note required

Buy another copy (print or netlibrary or microfilm)

Obtain access to a copy online

Digitize: If the book is in copyright, selector must first check for commercially viable alternatives and purchase one before this is an option.
   

Check Circulation based on criteria:

Oya Y. Rieger's "Preservation in the Age of Large-Scale Digitization" has a comment on PDF page 17 (report page 13) that discusses using circulation as part of a rubric for considering  what to preserve digitally. So, this is a step further than Brittle Books, but still informs BB:

"Should we commit to preserve all the digital materials created through the LSDIs, implement a selection process to identify what needs to be preserved, or assign levels of archival efforts that match use level? According to a widely cited statistic, 20 percent of a collection accounts for 80 percent of its circulation. A multiyear OCLC study of English-language book circulation at two research libraries revealed that about 10 percent of books accounted for about 90 percent of circulation. An analysis of circulation records for materials chosen for Cornell University Library’s Microsoft initiative showed that 78 percent to 90 percent of those items had not circulated in the last 17 years."
Catalog department should be notified of the decision made for each item. (Question: How??)
   

Selected for Digitization
Out of Copyright In Copyright
Scan and put in UFDC.

Selector has checked for commercially viable alternatives (includes pres-quality microfilm at a reasonable price and sources like NetLibrary) and none are available.
  Scan and put in Dark Some other quick check as a fail safe, that might result in buying film or other viable alternative.
  Book is cut for scanning and destroyed. Archive stays in dark until someone requests the book, then book is printed and processed as a regular new book.  

OUTCOME:

Files online, can keep or discard original; can print on demand.

 OUTCOME:
Books as brittle, can be replaced as needed or immediately. Retains high quality for reproduction.		 OUTCOME:
Have film as replacement.
: Varies Costs: Varies Costs: cost of film or netlibrary
If any problems occur in this process, the item and a statement of the problem, should be sent to the appropriate selector for another decision.  At no time should another backlog accumulate anywhere along this process.
 

 


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